What Martial Arts Belt Are You When It Comes To Presentations?

How well can you kick butt at presenting? I have videos and quizzes below; let us find out how much you know presentations and what belt you rank. Take notes while watching the videos to see what the mistakes or improvements are then take the quizzes to test your knowledge.  Please leave comments on the page to let me know what you think!

Delivering a bad presentation – spot the mistakesYoutube.com. University of Bedfordshire, 6 Jan. 2012. Web. 13 Apr. 2017. <https://www.youtube.com/watch?v=ATfY8dvbuFg&gt;.

Did you cringe as much as I did watching that video? Did you see any mistakes that were happening with this presentation? If so, then take this quiz and see where you rank in kicking presentation butt.

Presenter Quiz:

https://www.playbuzz.com/haleyt26/what-not-to-do-in-a-presentation

Power Point Quiz:

https://www.playbuzz.com/haleyt26/what-should-not-be-in-a-power-point

How well did you do? If you scored as a Black belt, then you are on the right track of kicking presentation butt, if you scored Blue belt then that just means you have a couple more things to learn!, if you scored White belt then my friend this blog is here for you. Take these skills and learn how to make yourself a Black belt when it comes to presentations! Here is a video of what a good presentation looks like. Take notes and see what you notice the differences are.

Delivering a good presentation – identify the good techniquesYoutube.com. University of Bedfordshire, 6 Jan. 2012. Web. 13 Apr. 2017. <https://www.youtube.com/watch?v=5utoLhjUuAI&gt;.

If you are still not sure you got everything, check your notes with the cheat sheet below mark off what you got right. If you have the information down, try retaking the quizzes again!

Presenter Mistakes:

  • Does not have the technology prepared or know how to use the equipment when it is their turn to present.
  • Did not introduce herself
  • Was playing on her phone and taking a drink at the beginning of the presentation.
  • Presenter is facing the presentation screen and not the audience.
  • Presenter is reading from the slides instead of using it as reminder points.
  • Presenter has her arms crossed while talking.
  • Volume is too low or too fast.
  • No eye contact or scanning of the room to keep connected to the audience.
  • Audience did not have time to ask questions or receive answers.

Power Point Mistakes:

  • Bad choice of background color, and font color.
  • Inconsistency of images, spacing and fonts. (not professional or uniform throughout)
  • Overcrowded slides
  • Irrelevant & unprofessional pictures along with unnecessary and unprofessional animations/transitions.
  • No reference list at end for her citations.

Presenter Improvements:

  • Presenter introduces herself and her topic
  • Faces the audience instead of the board
  • Uses good volume and speed throughout the presentation
  • Moves hands but in a non-distracting way.
  • Does not read every point off the slides, only looks at slide to read the examples.
  • Breaks away from looking at the slide to make eye contact.
  • Gives the audience time to answer her questions before giving the answer.
  • Gives more time for audience to ask questions before ending presentation
  • Ends presentation with a positive attitude and conclusion.
  • Presentation is engaging the audience

Power point improvements:

  • Uniform slide colors (not too dark or too light)
  • Uniform font size and colors (does not blend into the background, easy to read from a distance)
  • Examples in presentation are a different color to highlight the point. (does not distract or blend with the background color)
  • Slides are not overcrowded
  • Great use of bullet points
  • Did not use unnecessary or unprofessional images
  • Did not use unnecessary or unprofessional animations/transitions.
  • Moved through slides at an even pace

 

Did you score better this time? If so then great! You are on the right track to being a Black belt at presentations! Take this information with you to help determine between good and bad presentations from here on out.

 

By: Haley Thompson, Business Major- IUPUC.

 

Communication with Foreign Co-Workers on Overseas Assignments

There is no doubt that we are globalizing ourselves and that we are more diverse than before. The United States has become a land of many cultures. Communication has become better through technology and the socialization of the human species. Yet, how can we prepare employees for an overseas assignment? This is something that can be seen in two ways, a structured plan for the assignment itself and the in-depth cultural communication factor.

In an article in the Harvard Business Review, Andy Molinsky and Melissa Hahn write that there are five ways one can succeed on an overseas assignment in a structured way.

  • Have a purpose and a person who can promote that purpose. Having the right person to make this assignment work is quite important, especially in cultural understanding and understanding of the project.
  • Having a close connection to home works well, that way the person overseas doesn’t lose touch with what he or she is doing for the company. A good mentor would work.
  • Communication between the worker and employer needs to be constant for best results.
  • Before leaving, it is ideal to start on talks of how the assignment was beneficial and what was learned.
  • The company can distribute what it learned from that experience.

We often forget that to have a successful assignment overseas, the communication between the employee and the foreign team is crucial. We need to consider cultural, social, and language barriers amongst diversity and work. There is no denying that “…English is now the global language of business.” as mentioned by Tsedel Neeley in her article Global Business Speaks English. But this doesn’t really help many. My interview with Dr. Joann Jones, Executive Director – Leadership Development for Cummins, led to these tips.

  • Prepare the assignment ahead of time so that everyone working on the assignment can understand the assignment.
  • Know that there will be a need for clarification as language and cultural barriers are present.
  • If possible, know the language and culture of where one may stay can improve results.
  • An ending follow-up on the assignment will be helpful, especially a written documentation of the progress and results. This may help clarify any miscommunications.

Making sure an overseas assignment is completely worked out is the main goal, but knowing the cultural factor and having a structured plan can lead to a successful assignment.

 

By Alvaro Garcia, Business Major – IUPUC

The Baby Boomers vs. The Millenials

If you are a young person sitting at a family event and happen to be texting your best friend about the next time you want to hang out, you may have been told by your grandmother to get off your phone and that you are becoming antisocial. It may not have happened to you, but it sure has happened to me.

What I do not think the generations before us understand is that communication is evolving with society. They see our ways of communicating with each other as unnecessary or inefficient. However, I feel that our generations have similar ways of communicating. Past generations would write letters to friends that lived farther away because they had no way of communicating with them otherwise. Heck, they would even use telephones to call them. The combination of these sound fairly familiar to me. I see the combination as a cell phone. The letters are the equivalent to texts, and the calls are pretty obvious. A major difference between the two generations would be having a landline vs. having a cell phone. I know my grandmother has a landline, but I do not.

Also, each generation has their own lingo. With each generation comes new words. For our generation words like “swag” and “twerk” have formed, but the older generations look down on us for them. I am not saying I myself am proud of these words, but they also formed words like “hickey” and “fuzz”, which means police. These words are also not the most intelligent, and I bet the generation before the baby boomers found this lingo unnecessary. It is like a never ending cycle.

Seth Sharpe

 

A Good Way to Deliver Bad News?

Is there a right way for a company to announce bad news? The answer is yes, even though bad news is never good, there is a good way of announcing it.

An example of someone delivering bad news the wrong way would be BP’s CEO Tony Hayward. When the BP oil spill that happened in the Gulf of Mexico. Hayward said in his speech how the oil spill was relatively tiny and that the environmental effects would be modest. This was a lie, the BP oil spill spilt billions of gallons of oil into the ocean and cost 11 people their lives.

Tony Hayward made the mistake of saying that a huge incident with massive environmental effects. This was a way for him to feel better about delivering such bad news to so many people, but it also undermined just how big the incident was.

There are many wrong ways to deliver bad news but there are also some guidelines to help deliver it properly. You always need to speak up and deliver the news as soon as possible. This means that there’s no hiding it or setting it aside for later. Secondly you need to make your statement accurate, don’t try to make it seem like a smaller deal than it is. Lastly, you need to say what your plan to do next is. You should never deliver bad news with no attempt at a solution. This causes people to panic a bit more trying to think of something to do.

Through all the horrible examples of people deliver bad news like Tony Howard, there is a proper way to deliver bad news. All you have to do is follow the steps.

Sources:

Andersen, Erika. “How Great Leaders Deliver Bad News.” Forbes. Forbes Magazine, 07 Mar. 2013. Web. 30 Mar. 2017.

Murderer, Widower, or Both?

“He’s cute,” said Penny. “Doesn’t that teardrop tattoo mean he murdered someone?” asked Bernadette. Canned laughter ensued. I was watching The Big Bang Theory, and that one statement was all I knew about teardrop tattoos. I have since researched teardrop tattoos and learned that, while the tattoo can have many criminal connotations, it may also simply signify the death of a loved one or some other tragedy the wearer has experienced. At the time, however, based on the information I had, teardrop tattoo equated to murderer; and this was further supported by my past experience of having a coworker with a teardrop tattoo, who, rumor had it, had been convicted of attempted murder.

Clearly, how we present ourselves matters, and in the workforce, it matters based not on what we mean to portray, but based on how we are viewed by those we are portraying ourselves to. Tattoos are an example of nonverbal communication, something that gives people an impression of us based on their own interpretations of how we look. A first impression is made in a matter of seconds, and, later, is very hard to overturn, which means that how we present ourselves can be our biggest weapon or our greatest downfall. Navigating the world of nonverbal communication is especially difficult when dealing with a workforce comprised of multiple generations.

A Harris research poll found that nearly half of millennials and a little over a third of Gen Xers have tattoos, while barely over 10% of Baby Boomers sport tattoos. In a workforce composed of at least these three generations, a tattoo will mean different things depending on the viewer. The fact that first impressions are made within the first few seconds of meeting someone means that, in an interview, a decision to NOT hire a candidate may be based on the nonverbal communication that occurs before a job applicant even has a chance to open his/her mouth.

As a millennial myself, I am not arguing that people should not express themselves via tattoos. I am simply urging readers to know their audience. An interview at a start-up begun by millennials like ourselves and an interview at a long established company with Baby Boomers in the positions of authority should be approached differently in regards to physical appearance. The same goes for actually working at these different establishments; being taken seriously at one may require a different appearance than being taking seriously at another. We can argue about the ‘injustice’ of the subconscious discrimination occurring or we can take control of the only aspect of it we are truly in charge of: ourselves. As Oscar Wilde says, “It’s the spectator, and not life, that art truly mirrors.” In other words, that teardrop tattoo can signify your heartache for your late wife all you want, but if the viewer thinks it means you murdered her…chances are…you won’t be hired.
By: Stephanie Baumgartner, Biology major at IUPUC

Ad Web Audience Targeting

Defining and targeting an audience are vital steps in great communication.  In publications, the ads are an excellent representation of who the targeted audience is.  Websites of these publications also target an audience but with an added dimension, the ability to individually target the viewer (audience.)  The ads vary by the choices selected within the publication website thus, redefining the audience.

Forbes website was the chosen publication to illustrate this changing targeted audience.  On the homepage of Forbes, the ads are geared toward a well-defined target group.  The initial ads were for Wall Street Journal; government tax programs; CD bank rates; oil dividends; filmmaking courses; and senior cell phone plans.  Together, these ads are for older wealthy businessmen. These are representative of the homepage initial ads.  The target audience is towards one who is interested in financial issues of taxes, CD notes, dividends, and business news from the WSJ…a businessman of diverse monetary concerns.  Definitely, the “senior plan” refers to an older generation.  The filmmaking courses also reinforce the older target group with an advertisement for a new hobby or starting a new business.  This is an extremely focused target audience.

Having the advantage of real-time viewing, websites can narrow the target audience.  When a viewer chooses a selection, a story or an article, the site chooses ads focusing on the audience’s interests.  If the chosen article deals with businesses with negative issues then the ads may change to customer service aids for businesses, insurance ads, or company improvement ads.  Relating the ads to the different types of articles narrows the targeted audience.

Another audience-targeting dimension of websites is third party advertising, directly targeting the individual viewer.  Third party advertising is advertisers which monitor viewers’ web surfing on their computers.  Directing ads of the real-time viewer’s interests allows the publication to broaden its audience.  These viewer-interest ads frame the articles with familiar and personal target ads.  Even though these ads may not have any connection with the article or the publication, the audience is familiar with these ads.  This frame may keep them reading the articles.  This allows for various changes so the targeted audience is the viewer even if the viewers do not fit the original targeted audience.  A young want-to-be businesswoman planning to start her own business would now be a targeted audience.  This real-time changing redefines the target audience as the current viewer to keep them interested in the publication even if they may not initially seem to be the audience targeted.

Concluding, this publication’s ads were aimed at a senior population of wealthy businessmen.  In general, this is the overall targeted audience but with websites drawing in different audiences with a specific article, the website uses ads to include the new audience in real-time viewing.  This advantage allows websites to reframe the site to include the viewer.  This is the magic of website ads – framing articles with advertising content this viewer is interested in seeing.

By Kentrina Freeman, Liberal Arts Major – IUPUC

Oversea Conflict

Going overseas can be stressful for many people, especially if it is for a business assignment. Even though it may be stressful there are many ways to try to help make it less stressful. A good way to help with this stressful situation is to be prepared for talking with foreign co-workers. There are many ways to prepare for this like, knowing which country the assignment is in, the length of the assignment, and learn some about their culture.

Upon getting tasked to an assignment in a foreign country, first figure out which country it will be in. Knowing which country the assignment will be in will help to break the language barrier if there is one. The co-workers may speak the same language or they may speak the one common in their country. Knowing what language your co-workers speak will help to know if there will be a language barrier that could cause problems. If there is going to be a language barrier, then the best thing to do would be to learn more about their language. When learning another language some research is going to have to be done in order to efficiently learn the language. The amount of their language that would need to be learned would have to depend on the length of the assignment.

The length of the assignment can determine a lot about how prepared a person needs to be when going on an overseas assignment. If a person is only going to be there for about a week or two then some language should be learned. For this short amount of time, a person should be prepared enough that the language will not be a problem for them to speak and understand, but the person would not need to become fluent in the language. However, if the person is going to be on the assignment for a year or more, then the language should be more familiar to them before they leave.

The knowledge of the culture of the country is very important to know in order to be prepared for an overseas assignment. Knowing the culture is very important especially if the person has to do any public speaking. Some cultures can have different meanings to things than other countries. For instance, in the United States the cuss words are different from the cuss words of Great Britain. Therefore, something that would mean nothing in the U.S. can cause some conflict if unknowingly said in Great Britain. Another big example would be hand gestures, like the okay hand symbol. This is normal everyday behavior in the U.S. that means okay, but in other countries this symbol would be ‘flipping someone off’. To be prepared for speaking to foreign co-workers knowing the culture is a big one to ensure that there would not be any conflict or awkward situations.

Being unprepared for a business assignment overseas can be very stressful. The best way to reduce stress during this situation is to be prepared for everything that could make the assignment stressful, like a gesture that could ruin the speech that will land the company a new business in another country. Overall, an employee can best be prepared by knowing where, how long, and the culture of the business assignment.

By Heather Hehe, English Major-IUPUC

Water Cooler Worries

What is a water cooler conversation? Dictionary.com states that a water cooler conversation is an “informal conversation among office staff.” I believe that the word office is not needed in this definition because informal conversations take place in retail and factory work the same way that they would in an office setting.

What drew me to this topic was that this was brought up as an issue in a recent review of my company’s policies. We may have misused the definition of the topic, our problem was hallway conversations. Two employees would see each other in the hallway and they would talk about a current conversation and move on, but everyone else on that project would be left out.

This is not the typical issue with water cooler conversation. Most of the places that I looked, water cooler conversations were viewed positively. Talking to other employees allows people to recharge their batteries, build relationships and if used correctly can raise work place morale.  When the conversations are negative about other employees or if major negative news about the company is delivered with this method, the workplace morale can be drastically brought down.  Overall in general I believe that water cooler conversations are good for companies and can be beneficial for employees.

By Zach Walker, Mechanical Engineering Technology- Purdue College of Technology

Puppies: Being Bad or Sending a Message?

You’re walking down the street window shopping and you pass by a very cute puppy in the pet store window. Instantly, you fall in love with the cute little face and go inside to cuddle with the darling innocent baby. The second you hold and play with the yopetland-janesville-teddybearung pup you know it’s an instant match. You and your new love are soon on your way to starting a new life together and nothing is in your way. Well, until you get home and the puppy starts to destroy the beautifully decorated home. Wait! Don’t take that puppy back to the store yet. Listen to what the fur kid is telling you! Those bad behaviors could be a message to you.
•BARKING: Is the barking keeping you up at night?
You had a long day at work and ready for some relaxation time. Without thinking you go to your room, flip on the TV and then doze to sleep. Then it starts, your young canine friend starts barking, barking and barking. You’re enraged! You want sleep.
STOP! It’s not ALL about you. Like a human baby or young child, the puppy gets hungry, has to go to the bathroom, or is bored from not having enough play time earlier. Just be lucky the puppy gave you a warning before messing in the house.
•BITING OR NIPPING: Your hand hurt after the puppy thinks it is a toy?
Now you are awake and moving again, and your puppy friend is very excited! Now free from the crate, the puppy can’t wait to show you how excited and tugs on your hand. Ouch! Ok, this behavior does need to be stopped while your puppy is very young; however, do be patient. Puppies nip and mouth each other as a form of play and is a common phase and play method with their litter mates. Since this is a natural form of communication, this behavior will take lots of patience and time to overcome.
puppy_advice_image•CHEWING: Missing your favorite shoes yet?
Now you have gone outside and enjoyed a nice late night walk, since you are alert and having a hard time finding the desire to go to bed you start to clean your home. Uh oh! You have now remembered that you left your favorite pair or running shoes right by the front door. Since one is there, you know the other should be right next to it. Surprise! They were your favorite shoes, but before getting too mad at your young friend, remember the teething stage of babies? Oh yes puppies do that too. Chewing helps puppies from having plaque buildup on their teeth, minimizes the pain of teething and build the jaw muscles.
•MESSING IN THE HOUSE: Tired of cleaning up the puddles in the kitchen?
Finally, you have fallen asleep and enjoy the rest of your evening rest. In the morning you wake up, the first spot you stop is to see your cute little puppy because you have forgiven it for the bad behaviors of yesterday. Oh no! The bad behaviors are quickly remembered and you hurry the puppy outside you can clean up the puddle. Potty training can be difficult for many puppies. This process can take several weeks for the puppy to “catch on”. Lucky for you, cleaning the puddles is not puppy-in-a-hole-july-241as messy or smelly as changing diapers.
•DIGGING: You say you have flowers planted out front? How about HAD flowers planted?
Successfully, you have cleaned the kitchen and begun the rest of your day. On your way out the door, you realize the puppy isn’t trying to squeeze between your feet. Rushing to your back door, you look out to find your flowers in a pile of dirt, but not where you planted them. Going outside, you go to find the little puppy sleeping innocently in the small hole. Puppies and dogs have a tendency to dig for a few reasons. Some dogs dig out of boredom or to utilize extra energy. Others dig to bury their precious possessions or to find a comfort such as a nesting spot or to cool off.

-Kayleigh Clear, Business Student-IUPUC

http://www.fidosavvy.com/puppy-behavior.html
http://dogs.about.com/od/dogtraining/tp/behaviorproblems.htm

Miscommunication in the Workplace

I’m sure we can all relate to miscommunication with a boss or fellow employee at work. When this happens, processes could potentially fall behind or customers could become angry about not being properly attended to. Without having good communication skills in the workplace, it is hard to get things done in a timely manner. Proper communication is vital to a workplace running smoothly and efficiently.

There are many reasons behind miscommunication in the workplace. One of the main issues is language barriers. I have had bosses, as well as customers, who spoke a different language than I do and it is tough trying to figure out what they need and how to appropriately help them. It is nice having interpreters that can help, but the communication issue is still always there. Another really big reason behind the lack of communication is being given confusing information. For example, if my boss tells me to do something but I am not sure what she means, I might not get the process done as effectively as I would if I fully understood what needed to be done. Be sure to double check information with the person in charge to make sure it is correct.

Along with confusing information being given, there might also not be enough information being given. If there isn’t enough information given, the process might not get completed all the way. My boss has left out some information when giving me a project to do and I had to go back and redo some of it and it is just frustrating. Be sure to get all of the information out in a timely manner to the person doing the job in order for the job to get completed properly.

There might also be miscommunication between employees. When talking to a coworker, people need to be sure to not put it in a way for the other person to misinterpret what is trying to be said. Be sure to have a clear understanding of the point you are trying to get across before sharing it with someone. Some employees have trouble listening to their leaders. If employees don’t fully listen to what their bosses are telling them to do, they won’t efficiently get the job done.

Another big issue in the workplace is mixing personal lives with professional lives. People need to be sure to leave their personal lives at home before coming to work. There is no reason for everyone to know what is going on with you outside of work, unless you feel the need to talk to human resources. Bringing personal lives into the workplace takes the mind off of the job you are doing, causing mistakes to happen and sometimes those mistakes could cost you your job.

Having negative attitudes in the workplace could cause miscommunication to occur. There could be two employees that do not get along, creating communication issues. There could also be an employee that doesn’t particularly care for their job, causing them to not listen to direction as much as others. Negative attitudes could cause the workplace to be a hostile environment, which could lead to other problems in the future.

Having effective communication in a workplace is an essential part of getting the job done that is needed. If there are communication issues, the workplace could have meetings to talk about them and fix them to the best of their abilities. It is a good idea to talk about things that are going wrong so that it won’t be an issue in the future and things will fun more efficiently and smoothly. Good communication leads to effective productivity, which leads to happy managers and employees.

By: Taylor Bray, Accounting major at IUPUC

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